QuickBooks Desktop AP automation
Move approved AP into QuickBooks Desktop without the Enter Bills grind.
Prepare and confirm construction payables for QuickBooks Desktop through a controlled Conductor connection.
The QBD bridge
SupplierSift prepares the transaction. Conductor carries it to Desktop.
QuickBooks Desktop has no ordinary cloud API. A connected company file uses Conductor and the QuickBooks Web Connector to exchange entity data and confirmed writes.
SupplierSift
Plan, preview, confirm
Conductor
Secure API bridge
QBD file
Web Connector write
The desktop-side Web Connector must be installed, connected, and awake for live exchange.
Invoice destination behavior
The source document decides whether QBD receives a Bill or a Credit.
The canonical invoice plan preserves the document's accounting direction. Destination readiness then resolves the QBD identities and accounts needed to create the transaction.
PAYABLE
Vendor Bill
A positive supplier invoice normally becomes a Vendor Bill with the resolved vendor, Customer:Job, accounts or items, tax treatment, and document date.
CREDIT
Vendor Credit
A true credit memo becomes a Vendor Credit. The plan keeps that direction explicit through preview, confirmation, recovery, and retract.
QBD push preview
- Transaction
- Vendor Bill
- Vendor
- West Peak Supply
- Customer:Job
- Cedar Ridge
- Ref
- WP-9081
- State
- Prepared, not posted
Prepared before posted
AP sees the exact QBD shape before confirming.
SupplierSift matches against a warmed local read model, prepares the transaction, checks duplicates and posting policy, then waits for confirmation. A missing vendor, job, account, tax mapping, date choice, or PO fact remains a visible blocker.
Receipt destination behavior
Receipt tender determines the QBD transaction.
Receipts prove a purchase that was already paid or needs reimbursement. Their QBD path stays receipt-native and follows the tender and ownership evidence.
| Receipt fact | QBD transaction | Required identity |
|---|---|---|
| Company credit card | Credit Card Charge | Card profile and account |
| Bank, debit, cash, or check | Check / Expense | Bank account and payee |
| Worker reimbursement | Bill or Check | Worker payee |
| Refund or return | Vendor Credit | Merchant payee |
Write safety
A slow desktop bridge cannot turn one click into two transactions.
SupplierSift assigns an operation identity, claims the work, and uses replay-aware recovery around the QBD write. Ambiguous outcomes stay visible for reconciliation. A second create is never guessed.
The operator controls the write
- Preview and readiness checks run before create.
- The push requires confirmation.
- The created QBD identity is stored with the invoice or receipt.
- SupplierSift-created transactions have a controlled retract path.
Current availability
QBD onboarding is an invited pilot.
The connection, resolver, preview, Bill and Credit builders, push, recovery, retract, and background sync are built. The add-on is $99 per month. Hosted connection onboarding is invitation-based while self-serve connection billing is completed.
See current pricingSee your own invoice
Forward one real supplier invoice.
SupplierSift reads it, checks the math, and emails you a secure link to the result in your dashboard.
try@suppliersift.com Forward an invoice a supplier already emailed you.
Open an invoice a supplier sent you and hit Forward. Keep the original email intact so SupplierSift can verify who sent it.